Organization Tip #35: Making Lists

By the title you would think I have 34 previous numbered tips, but it’s just a random number pulled out of a hat. Surely I must have shared at least 34 tips by now. ;)

Setting the Stage

For years and years, I used notebooks to carry all my ideas in one location. They are quite handy and were so awesome to hold many thoughts in a given location. Composition books are a favorite as far as notebooks go. Small. Bendable. Comes in so many colors and patterns. Dreamy.

I have an addiction on those really.

I don’t think I would have ever changed my method of madness…uh…I mean recording…until we remodeled the floor where my studio is and I was pretty much without everything for a few months.

That’s when I bought my baby Mac…my laptop.

I won’t bore you with the details as to why I couldn’t use my big mama Mac in another location, but all work efforts were now concentrated into one, pretty much, notebook-sized electronic piece of goodness.

It was then that rather constantly looking for my notebooks, I started keeping information on my laptop. We were literally buried in crap scrapbook items for two or three months. My front room had stuff stacked all in the middle, with two aisles to get to the furniture. And we won’t speak about the garage.

Those were not good times.

And since I was mobile now, I had a hard time keeping up with the location of the notebook.

Enter: Modern-day note taking

While working–and instead of getting up to go find the last place I put my notebook–I became BFFs with the Mac app called Pages. It’s similar to Word.

I found myself jotting down ideas in organized files for different subjects that I could quickly access at any given time. Blog ideas. Class ideas. You name it.

But I think the biggest one of them all is my list of words and phrases.

And this is the point in my life where I started going crazy with capturing words and phrases because I have my computer with me way more than any human should ever have their computer with them. So no matter where I am or what I’m listening to, when I hear something, I just quickly pop over to my list and write it down.

And I hear everything. I’m constantly listening as I work. If the tv is on, I hear a phrase that catches my interest, in it goes. My brain is always multitasking that way.

So you can probably imagine that I have quite a list. So far I’m around 20 pages with two columns on each page. (Is that all?)  But as it continued to get longer and longer, I constantly had the thought in my head, How I can make it more visually organized? Where’d the travel quotes go? I’ve got some Christmas up here and down at the bottom, but their mixed with other random words, so where am I looking? 


Then one day it hit me.

Color coding.


Christmas can be in red. Halloween in orange. Thanksgiving in rust. Travel in brown. Summer in green. Winter in blue. Love+Relationships pink. And on and on and on.

I’ve finally got (or am getting) everything into their own section with each one separated by a page break and a title. That way the columns in subjects stay together and don’t roam between columns.



The coloring makes it soooo easy to scroll and find now!

I’m loving it.

In what seems to be the year of the planner, I seem to have gone the other way. To top it off, I use my Calendar all the time. It’s great to see it on my computer as well as my phone. One creation appears on both places. love. And it alerts me too! ;)

So, there ya have it. That’s me. One step closer to total control in my life.
(We won’t discuss how many more steps there are to have total control in my life.)


2017-05-18T19:14:55+00:00 January 22nd, 2015|organization|9 Comments


  1. Melanie A. January 22, 2015 at 10:53 am

    Do you know if this app is available for this Ipad? or do you know something similar to it? I too do tons of lists and would love to be able to consolidate and maybe I need to start carrying my Ipad around more and utilizing it more.

    • Kerri January 22, 2015 at 11:37 am

      Melanie, yes, Pages is available for iPad. But I thought they would coordinate between the iPad and the computer because you can save to the cloud and it didn’t work out that way. I can’t remember why. I haven’t looked into it since then, so maybe they can work together now. Maybe I should check that out. ;)

      • Melanie A. January 22, 2015 at 3:12 pm

        Would you mind sharing a screen shot of the app so I can make sure I’m checking out the one you recommend. I tried just googling it, but the one I found looks way more techy lol. And it might be but I’d like to be safe. Thank you!

        • Kerri January 22, 2015 at 3:37 pm

          They are called Pages for Mac and Pages for iOS.
          They are Apple products.
          Hopefully this link will show you both of them.
          I went to iTunes and typed in Pages.

          • Melanie A. January 22, 2015 at 3:44 pm

            Thank you! That is the one I found through Google but then didn’t find it within the Apple Store…go figure lol. Thank you for the link as well.

  2. Lorretta January 22, 2015 at 11:23 am

    I think this is a terrific idea. My desk gets so cluttered with little notes scattered here and there. I definitely need a “favorite font” list too.

  3. Suelynn January 22, 2015 at 1:17 pm

    I like this. I also love the tagging and notebook system available in Evernote and that it is available on all my devices. Might go great with what your already doing. It was a recent discovery for me, thought I’d share. :)

  4. Haley W January 23, 2015 at 3:00 pm

    Kerri – I think that iCloud feature is now available with Yosemite and iOS 8. You should take a look again. :)

  5. Kary January 23, 2015 at 7:20 pm

    I’ve used Pages for years & recently discovered Evernote–syncs between iPhone/mac/ipad. So nice! You might try it out . . .

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